Proposals sought for medical billing in Pittsylvania County

The county’s contract with MED3000 — which has provided the service for the county since 2011 — is up for renewal, said County Administrator Clarence Monday.

“It is time to renew our existing contract for this service, and the RFP [request for proposals] serves to ensure the best service at the lowest cost,” Monday said Tuesday.

Pittsylvania County has 13 departments that provide medical transport — or ambulance service — to the county’s residents. Seven have been under the county’s contracted billing system, while the remainder billed on their own. One of those seven — Mount Cross Fire & EMS — has notified the county it will work with another service, said County Emergency Management Director Jim Davis.

The other six agencies that have used MED3000 are fire-and-EMS agencies at Bachelors Hall, Blairs, Callands, Cool Branch, Laurel Grove and 640 Rescue, Davis said.

In addition to the county’s 13 agencies, rescue squads in Halifax County, Altavista, Danville — and Regional One EMS — also provide ambulance transport in the county. They each have billing services separate from Pittsylvania County’s.

The county’s billing system used by its six participating agencies uses “soft billing,” in which the patient receives up to three statements at 30-day intervals.

“At the end of each period, the county is provided a list to be written off as uncollectable,” Davis said.

The county has used MED3000 since the county established a billing system for ambulance services in 2011, Davis said.

The contract is for three years from the date of the award, and it’s annually renewable for two additional one-year periods, Monday said. The county has paid MED3000 a service fee based on 5.9 percent of the agencies’ collections, Davis said.

Criteria used to evaluate the proposals will include the qualification of the contractor, qualifications of the staff assigned to the county’s account, the approach and methodology of the county’s needs, and costs and fees, Monday said.

The county is seeking proposals for provision of “software and licenses, supervision, labor, equipment, products and materials necessary to provide Pittsylvania County with a fully comprehensive and automated medical transport services billing and collection system,” according to the county’s advertisement on its website.

Resource:http://www.godanriver.com/news/pittsylvania_county/proposals-sought-for-medical-billing-in-pittsylvania-county/article_58c0fed0-fb7f-11e5-b601-9b01545cec59.html

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